Case Study: Belport and Re-Leased
Belport Unifies Property & Finance with Re-Leased + Xero
Belport is a best-in-class investment partner specialising in land, mixed-use property and energy. Founded in 2016 and at the forefront of rural market investment with acquisitions totalling over £400m across 35,000 acres, the team aligns with capital partners by tailoring strategies to their return requirements and ownership horizons, while adapting to a changing legislative, environmental and macroeconomic landscape.
By adopting Re-Leased with a Xero integration, Belport unified property and finance data, cut manual work and silos, improved compliance, and surfaced real-time insights to focus more time on value creation and stakeholder engagement.
Belport manages a diverse, estate-based portfolio spanning rural estates, commercial premises, and residential properties. Alongside conventional holdings, the team also administers specialised agreements such as grazing licenses and farm tenancies. Intentionally lean and highly collaborative, Belport combines deep expertise to support both private and institutional clients.
Alice Hare | Director
The Challenge: Manual Processes and Data Silos
Before Re-Leased, Belport relied heavily on spreadsheets and disconnected software for property and financial management. This created several pain points:
“The main problem was the lack of integration between the account system and the property management system. The accounts team and the property management team were working entirely in silos before we came to Re-Leased.”
- Lack of Integration: The property management and accounts teams operated in silos, resulting in manual data handoffs and inconsistencies.
- Inefficient Reporting: Manual processes meant delays and errors in investor reporting. Data was often outdated or incorrect by the time it reached stakeholders.
- No Single Source of Truth: Multiple spreadsheet versions led to confusion, with different team members referencing different data sets.
- Limited Accessibility: The on-premise software made it challenging for team members to access property data while on-site or on the move.
The Solution: Re-Leased and Xero Integration
Recognising the need for change, Belport prioritised a modern, cloud property platform that could integrate tightly with finance and create a single source of truth. They adopted Re-Leased and connected it with Xero, the cloud accounting platform, via Re-Leased’s exclusive two-way integration. This keeps tenancy, property, and accounting data in lockstep across both systems, removes double handling, and gives teams real-time clarity to make informed decisions all year.
With live sync in place, property and accounts teams share the same up-to-date figures. Belport can track rent, leases, maintenance, income, and expenses by property or tenant; automate core workflows like budgeting, compliance, maintenance, accounting and reporting; and rely on proactive alerts so critical dates and tasks aren’t missed.
This shift delivered:
- Cloud-Based Access: The team could work from anywhere, with real-time data at their fingertips.
- Two-Way Integration with Xero: Property and accounts teams now share a single, up-to-date view of all financial and tenancy information.
- Purpose-Built Workflows: Features like maintenance task management, compliance tracking, and automated reporting replaced time-consuming manual processes.
- Financial clarity year-round: Faster, better-informed decisions across the business.
“The principle for the adoption of Re-Leased was access to everyone at all times from anywhere, a single source of data.”
Results and Impact
Single Source of Truth
Re-Leased became the central hub for all property data, eliminating version confusion and enabling confident decision-making.
“It is important for all stakeholders to be working from a single source of data. Spreadsheets meant different stakeholders within the business were working from different versions of property data, which obviously doesn’t work.”
Real-Time, Reliable Reporting
Directors and investors now receive up-to-date, accurate reports without the historical lags and errors of manual data transfer.
“From a director’s perspective, it’s the efficiencies for reporting. I can extract the data I need at any time of day."
Operational Efficiency
The integration between Re-Leased and Xero has transformed both property and finance workflows:
- Tasks and budgets are now managed within the system, ensuring nothing is missed.
- The accounts team can track cash flow in real time, with purchase orders and work orders automatically linked.
Compliance Confidence
Re-Leased’s compliance dashboards provide clear oversight of critical tasks like servicing boilers and tracking electrical safety certificates reducing risk and ensuring regulatory alignment.
“The compliance piece more recently has given me more confidence that we are keeping up to date with regulation. That addition has been quite helpful. Having that clear dashboard allows me just to check up where we are across the portfolio.”
Mobile-First Working
The team uses the Re-Leased Landlord App to access documents, record inspections, and manage arrears on the go, increasing responsiveness to tenants and clients.
“The landlord app we use day-to-day recording tasks when you’re out and about, accessing data like documents and things when you’re with a tenant or wanting to know whether a tenant is in arrears.”
Better Budgeting and Task Oversight
Belport leverages Re-Leased’s task and maintenance management to build more accurate annual budgets and track progress throughout the year eliminating the disconnect between planned and actual spending.
“Historically budgets were created in isolation from the management systems. Now, because we use the maintenance tasks to set up those tasks, we’re tracking the budgets for the following year in a much better and more efficient way.”
