Modern Property Management Software for Landlords
For landlords who want peace of mind.
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Why landlords need property management software?
Managing properties without specialised software is like trying to run a modern business with pen and paper—technically possible but unnecessarily difficult. Property management software for landlords transforms overwhelming administrative tasks into streamlined digital workflows that save time, reduce errors, and improve tenant satisfaction.
As property portfolios grow, the limitations of spreadsheets and manual systems become increasingly apparent through missed rent payments, maintenance backlogs, and communication gaps.
- Time-saving: Property management software automates repetitive tasks, reducing administrative work by up to 75%.
- Error reduction: Digital systems and AI minimise human error in calculations, dates, and documentation.
- Centralisation: All property information lives in one system instead of scattered across multiple tools and paper files.
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Accounting integrations eliminates double-entry by synchronising property data with your financial software. When a tenant pays rent or you record an expense, the transaction flows automatically to your accounting system with the correct categorisation.
Two-way synchronization ensures changes made in either system update across platforms, maintaining consistent records. This bidirectional flow prevents discrepancies that commonly occur with manual transfers between separate systems.
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Effective tenant management software like Re-leased centralises all interactions in one searchable system. This organisation creates a documented history of all conversations, reducing misunderstandings and providing protection in potential disputes.
Document sharing features securely distribute and store leases, notices, and other important paperwork.
Our Tenant app give tenants self-service access to make payments, submit maintenance requests, and access important documents 24/7. These apps reduce phone calls and emails by empowering tenants to handle routine matters independently.
The Re-Leased maintenance tracking system streamlines the entire repair process from initial request to completion. Tenants submit requests through emails or through the app with photo attachments, creating digital records that prevent miscommunication.
Vendor management features store contractor information, insurance documents, and performance history in one accessible location. This centralisation helps you quickly assign the right professional for each job while maintaining compliance records.
Preventive maintenance scheduling automatically reminds you of routine tasks like HVAC servicing or gutter cleaning. These reminders help extend the lifespan of your property's systems and prevent costly emergency repairs.
Effective rent management software offers multiple payment methods including ACH transfers, credit cards, and digital wallets to accommodate tenant preferences. These systems automatically generate invoices on predetermined schedules, eliminating manual tracking and reducing late payments.
Payment tracking features provide real-time visibility into your cash flow, with dashboards showing paid, pending, and overdue amounts across your portfolio. Late fee automation applies charges according to your lease terms, removing the uncomfortable task of manual enforcement.
Maintenance tracking steps
Establish workflow rules that automatically route requests to the appropriate team members or contractors based on criteria like maintenance type or urgency. These rules ensure consistent handling of all requests.
Track progress through status updates that move requests from "submitted" to "assigned," "in progress," and finally "completed." These status changes should trigger appropriate notifications to all stakeholders.
Regular maintenance tracking and preventive scheduling can extend the useful life of major systems like HVAC and roofing by 15-30%.
Systematic maintenance tracking helps identify potential issues before they become emergencies, reducing after-hours service calls by up to 40%.
Tenant communication channels
Email communication provides a documented trail of interactions and works well for formal notices, lease information, and detailed explanations. Most apartment management software automatically archives all emails within tenant records for future reference.
In-app messaging creates a centralized communication hub where all property-related conversations occur. This approach keeps property discussions separate from personal email accounts, improving organization for both landlords and tenants.
Automated invoicing
Setting up automated invoicing begins with creating customizable templates that reflect your branding and include all required payment details. These templates become the foundation for recurring invoices that the system generates and distributes automatically according to your lease terms.
Invoice tracking dashboards provide real-time visibility into payment statuses across your portfolio. These interfaces typically use color-coding or status indicators to quickly highlight paid, pending, and overdue invoices.
Online payment options
Direct bank transfers (ACH) along with credit and debit card options provide flexibility for tenants. You can choose to absorb these fees or pass them to tenants as allowed by local regulations.
Sync with cloud accounting
Cloud accounting integration connects your landlord management software with financial platforms like QuickBooks or Xero through secure API connections. This integration typically requires a one-time setup process where you map property management categories to your chart of accounts.
Real-time financial reporting
Portfolio-wide dashboards aggregate data across all properties to show overall financial health and trends. These visual interfaces often include graphs tracking occupancy rates, revenue growth, expense ratios, and other critical indicators.
Re-Leased is a game-changer when it comes to managing our operations. It means we’ll never miss key dates, rent escalations or opportunities to renew with our tenants. We no longer have to spend our time on manual tasks and can focus on making good business decisions. It’s a lot more strategic and growth orientated.
Prior to adopting Re-Leased, property management was costing approximately $600-$1,000 for each property per month. By using Re-Leased Stasia is seeing a 90% saving in property management expenses.
It’s the only SaaS-based tool out there that operates in the cloud and makes property management accounting and bookkeeping a lot more efficient.
Re-Leased saved us over 35 hours of administration per week — lowering costs and freeing up time for us to focus on growing our business.
It's important when talking with our clients that they know we understand their business. That's why working with industry-specific apps such as Re-Leased adds so much value and builds so much trust for us with them.
When you’re reviewing a tenancy with a tenant, talking about things like when their term renewal is, instead of lugging around a lease document, you can log into Re-Leased and all that information is at your fingertips.
Re-Leased was a standout product for me. I knew I needed something that for the next 10 years was going to have the ability to change with me. Everything else I had used in the past was inflexible.
We had a fantastic support network when we initially set it up and even now if we have an issue they will come out and help us - the support is incredible. I recommend Re-Leased because it’s easy, it saves us time and it helps us be as accurate as possible.
