Service Charge Budgeting Software For Property Businesses in UK
Re-Leased Service Charge Budgeting is built for UK commercial property businesses managing the full service charge cycle — budget preparation, tenant apportionment, real-time tracking, and year-end reconciliation — without spreadsheets and in line with RICS requirements.
Last updated: June 2026
Develop your service charge budgets without spreadsheets and headaches.
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Quickly establish service charge budgets with options to carry over and adjust last year's budgets, or to input future budgets in advance.
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Automated breakdown of services charges apportioned to multiple tenants by areas or custom percentages.
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Generates and dispatches invoices to owners and tenants according to key agreed-upon dates.
Track service charges all year round, in real time.
- Run and review budget vs actuals reports throughout the year and do it without having to go to your accounts team.
- Auto-match actual service charges with using account allocations from any accounting software or directly in Re-Leased.
- Provides easy-to-understand expense reporting to owners and tenants.
Service charge reconciliations done in minutes, not hours.
Re-Leased's service charge workflows assist you in reviewing expenses and client contributions. After the review, Re-Leased effortlessly creates balancing charges and statements.
You can also reconcile service charge budgets at any point in the year to avoid surprises for landlords and tenants.
How does Re-Leased support RICS Service Charge Code compliance?
The RICS Service Charges in Commercial Property Professional Statement (effective 2018, with continuing revisions) sets mandatory standards for UK commercial service charge management. Re-Leased Service Charge Budgeting maps directly to the Code's nine mandatory requirements:
| RICS requirement | Re-Leased capability |
|---|---|
| All service charge expenditure recoverable in accordance with the lease | Lease-driven apportionment; recoveries auto-checked against lease terms |
| Costs not improperly inflated by financial benefits to the manager | Transparent cost-line tracking; auditable supplier invoices |
| Budgets and reconciliations issued in agreed time frames | Automated budget and reconciliation workflows on configurable cycles |
| Calculation of service charge based on a clear, fair apportionment | Multiple apportionment methods (area, usage, tenant class) configurable per cost line |
| Service charge accounts auditable and audited if lease requires | Full audit trail per cost line, ready for external audit |
| Service charge held in interest-bearing trust account | Separate client-money accounting per RICS rules |
| Disputes resolved in good faith with reasoned justifications | Documented allocation logic + tenant-accessible explanations |
| Operational expenditure managed to ensure value for money | Budget-vs-actual reporting + variance analysis |
| Best practice in budget preparation, reporting, and reconciliation | Templated processes consistent across portfolio |
For UK property managers and managing agents, the Code is mandatory professional practice -- non-compliance is a regulatory and reputational risk for RICS-regulated firms. Re-Leased's service charge module is purpose-built for the Code.
See it in action
Frequently Asked Questions
Trusted global leader in commercial property management software
Re-Leased is a game-changer when it comes to managing our operations. It means we’ll never miss key dates, rent escalations or opportunities to renew with our tenants. We no longer have to spend our time on manual tasks and can focus on making good business decisions. It’s a lot more strategic and growth orientated.
Severina Lutaj, Chief Growth Officer
ActivityPlex
We had a fantastic support network when we initially set it up and even now if we have an issue they will come out and help us - the support is incredible. I recommend Re-Leased because it’s easy, it saves us time and it helps us be as accurate as possible.
Nick Healy, Director
Attune Asset Management
When you’re reviewing a tenancy with a tenant, talking about things like when their term renewal is, instead of lugging around a lease document, you can log into Re-Leased and all that information is at your fingertips.
Annah Kight, Director
Mackersey Development
It’s the only SaaS-based tool out there that operates in the cloud and makes property management accounting and bookkeeping a lot more efficient.
Ryan Zysman, Co-Founder
Future Balance
Re-Leased saved us over 35 hours of administration per week — lowering costs and freeing up time for us to focus on growing our business.
Matt Fitzgerald, Partner and Head of Property & Asset Management
CPP
Re-Leased was a standout product for me. I knew I needed something that for the next 10 years was going to have the ability to change with me. Everything else I had used in the past was inflexible.
Allan Satterthwaite, Director
AMS Property
Prior to adopting Re-Leased, property management was costing approximately $600-$1,000 for each property per month. By using Re-Leased Stasia is seeing a 90% saving in property management expenses.
John Frilingos & Matthew Harris, Project Manager and Coordinator
Stasia
It's important when talking with our clients that they know we understand their business. That's why working with industry-specific apps such as Re-Leased adds so much value and builds so much trust for us with them.
Joel Topham, David Walsh, Sarah Powel
Sagars and Pickard Properties