Client Accounting for Property Management

Re-Leased Client Accounting is a purpose-built client-money / trust-accounting module for UK property management firms and managing agents handling rent collection, supplier payments, and reconciliation on behalf of multiple owner clients, aligned with RICS standards.

Last updated: May 2026

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Compliant Software

For Managing Agents and Agencies

Use leading-edge trust accounting and modern cloud property management software designed by commercial property management experts.

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Best Practice Processes

For a property management company, holding money for both property owners and tenants is a critical function of the business. Re-Leased is certified compliant software which conforms to the strict rules of trust accounting.

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Leave a Digital Paper Trail
Manage unlimited trust accounts accurately. Every dollar that enters your trust account will be both reported and tracked. Leaving a digital paper trail will save you time and hassle both now and in the future.
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One-Click Reconciliation

Your bank account transactions need to match your trust accounting software transactions. With automatic transaction matching and reconciliation, you stay on top of everything and have confidence nothing has been missed.

ISO 27001 certified, Re-Leased's full-time cyber security team supports enterprise compliance reviews

 

Managing commercial property is complex. Make your life easier.

 

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See your spending levels live

Run and review budget vs actuals reports throughout the year to make sure you're on track with your spending. 

Automatically raise fees based on transaction amounts, events or manually. 

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Flexible invoicing

Automatically raise and email invoices on a schedule. Easily on-charge expenses to tenants or create budgets for outgoings. Store documents with simple drag & drop functionality.

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Budget reconciliation
Our budget reconciliation wizard guides you through the process to review expenses, income and client contributions and then generate balancing charges and statements. 
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All the details across your units
If tenants have moved in or out of your units during the year, or if there have been vacant periods, you'll get an overview of the outgoings details for your units.
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Why choose Re-Leased?

Work anywhere, anytime and on any device. Re-Leased is built with innovative cloud-based technology to increase productivity and business impact.

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Impress your clients

Choose from a range of owner statement formats and customise them with your branding. Provide clients access to their own portal and mobile app for on-demand information.

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Online tenant payments
Tenants can pay online directly from an emailed invoice using our Re-Leased Pay feature or through the Tenant App. 
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Quality financial reporting
Gain real-time insights into all areas of the business. Re-Leased has insightful month-on-month performance reporting, and common sense task tracking for any compliance and lease events.
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A Grade enterprise security

We are ISO 27001 Certified and have a full-time cyber security team to keep your data secure. Get an audit trail of all transactions and history. 

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Top Client Accounting Features

Re-Leased Client Accounting is built for UK property management firms running multi-client trust-accounting workflows -- the workflows that residential-first or generic accounting platforms cannot handle.


Capability What it does
Per-client account segregation Each owner client has their own ledger; balances cannot be co-mingled
Automated rent invoicing per lease Invoices generated against agreed billing dates per lease structure
Supplier payment runs (BACS) BACS export for 8+ UK banks (HSBC, NatWest, Barclays, Lloyds, Santander, RBS, TSB, Metro)
Bank reconciliation Per-account reconciliation with transaction-level matching
Period-end close Multi-step close workflow with sign-off gates
Client reporting Per-client P&L, balance sheet, and trust-account statements
Integrated arrears / credit control Late-fee automation, dunning workflow, escalation rules
Service charge budgeting + reconciliation RICS Code 2nd edition apportionment matrix support
Audit trail Every transaction time-stamped with user attribution; retained indefinitely

Frequently Asked Questions

Is Re-Leased Client Accounting RICS-compliant?
Yes. Re-Leased Client Accounting is designed to meet the RICS Service Charges in Commercial Property Code (2nd edition) and the RICS Client Money Handling standards. Built-in controls include per-client account segregation, hard-enforced negative-ledger blocking, full audit trails retained indefinitely, and ISO 27001-certified data security.
Does Re-Leased Client Accounting handle BACS payment runs?
Yes. BACS export is supported for 8+ UK banks including HSBC, NatWest, Barclays, Lloyds, Santander, RBS, TSB, and Metro. Payment runs are configured per client account and run from the supplier-payments module with multi-step approval workflows.
How is client money kept separate from operational money?
Per-client account segregation is enforced at the data-model level -- each owner client has its own ledger and cannot be co-mingled with the property management firm's operational accounts or with other clients' accounts. The system blocks any transaction that would breach segregation rules and surfaces the attempt in the audit trail.
Can Re-Leased Client Accounting replace my existing accounting system?
For most UK property management firms, the right pattern is to use Re-Leased Client Accounting for client-money / trust-accounting workflows and connect it two-way with Xero, Sage Intacct, NetSuite, or QuickBooks Online for general-ledger accounting. The accounting system handles statutory financial compliance; Re-Leased handles the property + lease + client-money truth.
Does Re-Leased Client Accounting support multi-entity property management firms?
Yes. Multi-entity is native -- a property management firm with several legal entities (e.g. one entity per managed brand or region) can run each entity in Re-Leased with its own client list, ledgers, and bank accounts, while users with the right permissions move between entities via single sign-on.
How long does implementation typically take?
Implementation for client accounting is typically 6-12 weeks depending on portfolio size, number of client entities, and migration complexity from the previous system. The Re-Leased implementation team handles data migration, account setup, BACS configuration, and training -- this is a service-led model rather than a "train your team to be experts" model.

How Re-Leased helps you tick off your to-do list

NG Chartered Surveyors Invest In Re-Leased
Whilst the property management software we were formerly using was widely adopted across the surveying industry, we felt that it wasn’t good enough for the level of service we wanted to offer. We have invested in Re-Leased which we believe is the ‘Blue Riband’ of property management software.

James McArthur

NG Chartered Surveyors Director Head of Management

Let’s get started!

Talk with an expert and see Re-Leased in action.