Best 9 Entrata Alternatives for Property Managers in 2026
by Dulan Perera
Director of Growth
Updated 04 February 2026
Entrata is a property management software platform primarily designed for large-scale multifamily portfolios, offering integrated tools for leasing, accounting, and resident services.
While Entrata supports multiple residential segments (including multifamily, student housing, military housing, manufactured housing, affordable housing, and limited commercial use cases) its core architecture is built around residential-first operating models. User reviews frequently highlight its strength in multifamily portfolios, but also note limitations when applied to commercial-heavy or mixed-use portfolios. Organisations with complex accounting requirements, bespoke lease structures, or portfolio-specific workflows often evaluate alternative platforms that better reflect how their operations run in practice.
This guide compares the leading Entrata alternatives, outlines the evaluation criteria that matter most for different portfolio types, and explains how to select a property management platform aligned with your operational, financial, and reporting requirements.
Key Takeaways
- Portfolio Fit: Choose an alternative based on your specific mix of residential vs. commercial properties; platforms like AppFolio excel in residential, while Re-Leased and MRI specialize in commercial.
- Accounting Sync: Prioritize platforms offering two-way integrations with major financial tools like Xero, QuickBooks, or NetSuite to prevent data silos.
- AI & Automation: Modern alternatives now offer AI-driven lease abstraction and workflow automation to reduce manual data entry.
- Implementation Time: Expect transition periods ranging from a few weeks for SMB-focused tools (Buildium) to 4+ months for enterprise systems (Yardi).
What to Look for in an Entrata Alternative
Before comparing platforms, define the evaluation criteria that matter most. The right alternative depends on your portfolio type, team structure, accounting stack, and growth trajectory.
Lease Administration and Critical Date Tracking
Lease administration is the backbone of property management operations. It includes tracking rent reviews, lease expiries, renewals, break options, and escalation clauses. Missed critical dates translate directly into revenue leakage – a rent review overlooked for six months compounds into significant losses across a portfolio.
Look for platforms that treat lease events as first-class objects, not afterthoughts buried in notes or calendar reminders. The best systems provide:
- Centralized Dashboards: View upcoming events across the entire portfolio.
- Automated Notifications: Prevent missed rent reviews or expiries.
- Audit Trails: Document exactly when and by whom actions were taken.
Accounting Integrations
Property management doesn't exist in isolation from finance. Two-way sync with accounting platforms like Xero, QuickBooks Online, Sage Intacct, and NetSuite ensures clean data flow between property operations and financial reporting.
Disconnected systems lead to operational friction. When evaluating integrations, check for:
- Data Integrity: Prevents property and finance teams from operating on different versions of truth when systems don't communicate.
- Efficiency: Reduces manual reconciliation, limits errors, and shortens month-end close cycles.
- Sync Direction: Confirm whether sync is bidirectional or one-way, and whether it is native or requires middleware.
Maintenance and Compliance Management
Maintenance workflows span the full cycle from request submission through work order creation, vendor assignment, completion, and tenant notification. Compliance tracking covers safety certifications, regulatory obligations, insurance renewals, and inspection schedules., all requiring effective vendor management processes.
The key differentiator is auditability. Platforms that maintain complete audit trails reduce risk during inspections and demonstrate due diligence if disputes arise. Mobile access for field teams accelerates response times and improves documentation quality.
Reporting and Portfolio Analytics
Portfolio-level dashboards provide a different view than property-by-property reports. Owners and investors increasingly expect real-time visibility into occupancy, arrears, lease expirations, and financial performance across their holdings.
Evaluate whether platforms offer customizable reporting, scheduled report delivery, and the ability to drill down from portfolio summaries to individual tenant records. The best systems make it straightforward to generate investor-ready reports without manual data manipulation.
AI and Automation Features
AI in property management now delivers practical value in specific workflows. Practical applications include document extraction (pulling key terms from lease PDFs), lease Q&A (finding answers to specific questions across your document library), and workflow automation (triggering actions based on events).
Platforms with structured lease data can apply AI more effectively than those treating leases as unstructured documents. Platforms with genuine AI capabilities reduce manual data entry, accelerate lease abstraction, and surface insights that would otherwise require hours of analysis.
Mobile Access for On-the-Go Teams
Tenant apps, landlord apps, and property manager apps serve different purposes. Tenants need payment portals and maintenance request submission. Landlords need portfolio oversight and arrears visibility. Property managers need field access to contacts, documents, and task management.
Evaluate mobile capabilities based on your team's actual workflows. A property manager conducting inspections needs different functionality than an asset manager reviewing portfolio performance.
Top 9 Entrata Alternatives for Property Managers
The following comparison evaluates alternatives based on property type focus, portfolio size fit, integration capabilities, and specific strengths. Each platform serves different use cases – the goal is matching your requirements to the right solution.
Evaluation methodology: This analysis draws from publicly available information, user reviews, and vendor documentation. Ratings provide directional guidance - validate findings with demos using your actual portfolio data.
| Alternative | Best for | Property type focus | Portfolio size | G2 rating | Capterra rating | Pricing model |
|---|---|---|---|---|---|---|
| AppFolio Property Manager | Mid-sized residential portfolios with automation needs | Residential, some commercial | 50+ units | 4.6/5 (848 reviews) | 4.5/5 (1,886 reviews) | $1.49–$5 per unit/month |
| Yardi Voyager | Enterprise portfolios requiring deep customization | All property types | Large portfolios | 3.9/5 (228 reviews) | 4.2/5 (250 reviews) | Quote-based |
| Buildium | Small to mid-sized residential and HOA managers | Residential, community associations | 50–5,000 units | 4.4/5 (259 reviews) | 4.5/5 (2,152 reviews) | $62–$400/month |
| MRI Software | Enterprise commercial with complex lease structures | Commercial, mixed-use | Large portfolios | 4.1/5 (139 reviews) | 4.2/5 (91 reviews) | Quote-based |
| ResMan | Multifamily operators including affordable housing | Multifamily residential | Mid to large portfolios | 4.8/5 (365 reviews) | 4.6/5 (590 reviews) | Quote-based (tiered) |
| Re-Leased | Commercial property managers and owner-operators | Commercial, mixed-use | 50–20,000+ leases | 4.5/5 | 4.5/5 | Quote-based |
| Propertyware | Single-family rental portfolios | Single-family residential | 250+ units | 3.7/5 (28 reviews) | 3.9/5 (324 reviews) | $1–$2 per unit/month |
| RealPage | Large multifamily operators | Multifamily residential | Enterprise | 3.9/5 (40 reviews) | 4.0/5 (126 reviews) | Quote-based |
| Rent Manager | Flexible mid-market across property types | All property types | Mid-market to enterprise | 4.6/5 (260 reviews) | 4.6/5 (576 reviews) | Quote-based (bundled) |
AppFolio Property Manager
AppFolio Property Manager is a cloud-based platform designed to run residential portfolios at scale, with support for single-family, multifamily, student housing, affordable housing, and community associations. The platform consolidates operations, accounting, and automation in one system, designed to scale with residential portfolios.Why it's a strong Entrata alternative: AppFolio's Realm-X platform applies AI to automate routine workflows and communications. applies native agentic AI to do the busywork
Key strengths:
- Supports management of residential, commercial, student housing, and community associations in one platform.
- Robust accounting and reporting capabilities.
- AppFolio's three main tiers (Core, Plus, Max) range from $1.49 to $5 per unit per month. Each tier includes different features, from basic property management to advanced leasing metrics and custom fields.
Limitations:
- Limited customization options for reports, dashboards, lease templates, and automated workflows. Mobile app is less user-friendly and slower than the desktop version.
- While it can scale to serve small portfolios, AppFolio's pricing and features are often better suited for medium to large-sized property management companies.
- Commercial-specific features like CAM/NNN reconciliations require validation during demo.
Best for: Property management companies scaling residential portfolios who value automation and a modern interface. Ideal for firms managing 200+ units across multifamily and single-family properties.
Pricing: $250 per month
Yardi Voyager
Overview: Yardi Voyager Commercial is a comprehensive property management software designed to manage the entire lifecycle of commercial real estate operations, including financial, leasing, and maintenance activities, all within a single database
Why it's a strong Entrata alternative: Yardi's single-database architecture makes it particularly strong for enterprise operators managing diverse portfolios
Key strengths:
- Supports various commercial property types, including office, industrial, retail, airports, government facilities, harbors, and ports.
- A complete accounting system that meets all applicable GAAP and IFRS requirements yet is configurable to your unique organizational policies and procedures.
- A single source of truth that scales with portfolio growth and eliminates disparate data systems, error-prone spreadsheets, and manual processes.
- House all lease terms for industrial, office, and retail properties in one location, with easy drilldown.
Limitations:
- Learning the different aspects of Yardi is time-consuming, but once you learn it, you can truly see the benefit.
- Some users say it is very expensive, especially for smaller businesses, and indicate that certain packages and functionalities require higher-priced versions.
- Smaller management firms may find Voyager overly complex and costly, requiring dedicated training personnel and sustained administrative oversight.
Best for: Large property management firms, REITs, and institutional asset owners managing extensive portfolios across multiple asset classes who need enterprise-grade customization and reporting.
Pricing: Quote-based; contact Yardi for portfolio-specific pricing.
Buildium
Overview: Buildium is purpose-built for residential property management, including single-family, small multifamily rentals, and community associations. The platform states it can also handle student housing, commercial properties, storage units, and more within mixed portfolios.
Why it's a strong Entrata alternative: Buildium publishes pricing tiers and provides structured onboarding designed for smaller property management firms. As a RealPage company, it benefits from enterprise-level development resources while maintaining a user-friendly approach.
Key strengths:
- Published pricing starts at $62/month for Essential, $192/month for Growth, and $400/month for Premium.
- Residential focused with features like property accounting, online leasing, and resident portals.
- Buildium provides a RESTful Open API for Premium subscribers with a sandbox environment for integration development.
- User sentiment rating of 90% based on 1,604 reviews.
Limitations:
- While Buildium states it can handle commercial in mixed portfolios, the level of commercial lease administration depth (complex recoveries, critical dates, retail percentage rent) should be validated for commercial-heavy portfolios.
- Onboarding is required for new customers purchasing Growth or Premium plans with additional fees.
- Buildium can be expensive, especially for smaller property management companies or individual landlords managing a few properties.
Best for: Small to mid-sized residential property management firms and community association managers seeking a packaged platform with clear pricing and broad integration options.
Pricing: Essential: $62/month; Growth: $192/month; Premium: $400/month (plus implementation fees).
MRI Software
MRI Software provides enterprise-grade property management software designed for complex portfolios. The platform emphasizes strong accounting foundations, deep configurability, and a connected partner ecosystem spanning 400+ integrations.Why it's a strong Entrata alternative: MRI's strength lies in handling complex commercial lease structures MRI's strength lies in handling complex commercial lease structures that residential-focused platforms can't accommodate.
Key strengths:
- It's highly configurable; users have access to the same tools the developers use in order to customize the solution to the company workflow. The solution's core module manages operations – accounting, lease administration, reporting and more.
- MRI Property Management supports both commercial and residential portfolios, including mixed-use assets. It's built to manage leasing, accounting, and operations across diverse property types.
- Unify all your leasing, property management, facilities, and finance operations with MRI's AI-powered property management software. More than 45,000 clients worldwide trust MRI Software's solutions.
- Extensive network of integration partners, including major ERPs.
Limitations:
- New users often report a steep learning curve. The interface can feel unintuitive at first, and some say it takes time to understand how to use the full range of features.
- Not the best user friendly program. Users report that prices go each year, and staying up to date can require additional IT or hardware upgrades.
- Pricing is quote-based and can be significant for smaller portfolios.
Best for: Enterprise and institutional operators with commercial-heavy or multi-department needs (property management, facilities, investment reporting) who have the resources to configure processes properly.
Pricing: Quote-based; varies by modules, portfolio size, and services.
ResMan
Overview: ResMan is a property management platform focused on the multifamily sector, with strong tools for affordable housing compliance.
Why it's a strong Entrata alternative: ResMan focuses on delivering a unified experience for multifamily operators with particular strength in affordable housing compliance.
Key strengths:
- Excellent affordable housing compliance features for HUD, LIHTC, and Rural Development programs.
- Strong focus on the resident experience with intuitive portals.
- BoardRoom dashboard provides real-time KPI visibility with drill-down capabilities.
- Centralized waitlist management for affordable housing portfolios.
- 70+ integrations for extending functionality.
Limitations:
- Limited support for commercial or mixed-use properties.
- Reporting is geared specifically toward multifamily metrics.
- Not positioned as a commercial-first lease administration system.
Best for: Multifamily operators, including portfolios with affordable housing components, wanting operational consistency, leasing workflow support, and broad integrations.
Pricing: Quote-based with tiered plans (Start/Scale/Thrive).
Re-Leased
Re-Leased is a commercial lease and asset operations platform that sits between property teams and finance. Re-Leased is built around a commercial-first data model where the lease is the primary object, not a residential lease stretched to accommodate commercial needs and not an accounting system treating leases as invoice generators. Everything else – billing, recoveries, reporting – flows from the lease structure. The platform sits between operations and accounting, owning property and lease truth while syncing cleanly into accounting systems rather than fighting them.
Why it's a strong Entrata alternative: Re-Leased is built from the ground up around commercial leases – not residential leases stretched to accommodate commercial workflows.
Key strengths:
- Two-way accounting sync (not just exports) with contacts, invoices, bills, credit notes, and payments syncing approximately every 10 minutes.
- Designed for commercial and mixed property portfolios with reporting across connected companies in one account.
- Credia AI capabilities for lease & document extraction, maintenance operations as well as portfolio intelligence
- Multi-entity support where each entity maps 1:1 to an accounting organization while allowing portfolio-wide reporting.
Limitations:
- Not positioned as a residential-first platform – residential workflows exist but aren't the primary focus.
- Enterprise accounting integrations (Sage Intacct, NetSuite) require the Pro plan or add-on.
- Pricing requires direct engagement with sales rather than self-service signup.
Best for: Commercial property managers, landlords, funds, and owner-operators managing office, retail, industrial, or mixed-use portfolios who need commercial-specific workflows without enterprise complexity. Particularly strong for teams that value accounting integrations with Xero, QuickBooks Online, Sage Intacct, or NetSuite.
Pricing: Quote-based; contact Re-Leased for portfolio-specific pricing.
Propertyware
Overview: Propertyware is positioned as a customizable, open platform designed for single-family property management companies. Commercial real estate agents often use software like DoorLoop, RealPage, and AppFolio for property management, CRM, and accounting. These platforms help streamline tasks like tenant management, lease tracking, marketing, and financial reporting.
Why it's a strong Entrata alternative: Propertyware (owned by RealPage) is explicitly positioned for single-family rental portfolios with scattered-site operations. Its customization capabilities and reporting depth make it attractive for SFR specialists.
Key strengths:
- Designed specifically for single-family rental property management.
- Open API for two-way data exchange with external systems.
- Unlimited custom reports, dashboards, and scheduled reporting.
Limitations:
- Not positioned as a commercial lease administration system.
- Some reviews cite performance and reliability concerns.
- API access requires additional per-unit fee ($1/unit/month).
Best for: Single-family rental and scattered-site operators who want a configurable system with strong owner reporting and API extensibility.
Pricing: Basic: $1.00/unit/month ($250 minimum); Plus: $1.50/unit/month ($350 minimum); Premium: $2.00/unit/month ($450 minimum). Implementation fee equals 2x monthly subscription.
RealPage
Overview: RealPage OneSite is a multifamily property management system spanning leasing, operations, and accounting, now positioned with Lumina AI. RealPage is a comprehensive software solution designed to streamline property management tasks. It caters primarily to property managers and real estate professionals, offering a suite of tools that facilitate the management of residential and commercial properties.
Why it's a strong Entrata alternative: RealPage offers enterprise multifamily capabilities with AI-driven automation through its Lumina AI Workforce. The platform provides portfolio-wide standardization and governance for large operators.
Key strengths:
- RealPage serves as a central hub for resident communication, maintenance requests, and online rent payments. The platform offers robust accounting tools, including accounts payable and receivable management, budgeting, and financial reporting.
- The platform's analytics tools empower property managers to make informed decisions based on real-time data, optimizing property performance and maximizing revenue.
- Strong revenue management and market analytics capabilities for multifamily portfolios.
Limitations:
- Doesn't publish pricing
- Enterprise implementations commonly require significant migration support and configuration.
- Recent market consolidation concerns noted in industry commentary.
Best for: Large multifamily operators needing portfolio oversight, standardized workflows, and an enterprise integration ecosystem with governance.
Pricing: Quote-based; tailored by unit count and asset types managed.
Rent Manager
Overview: Rent Manager is a highly configurable property management platformknown for deep accounting/reporting, customization, and a large integrations ecosystem, with support for both residential and commercial management.
Why it's a strong Entrata alternative: Rent Manager positions itself for "every portfolio" with support for both commercial and residential properties. Its customization primitives (API, custom tabs, user-defined fields, report writer) make it adaptable to diverse workflows.
Key strengths:
- 450+ reports and extensive customization options for workflows, fields, and reporting.
- Commercial lease management including CAM schedules/reconciliations, budgets/forecasting, and charge escalations.
- Orion AI features for writing assistance and AR/AP automation.
- Strong support for manufactured housing with purpose-built workflows.
Limitations:
- Onboarding complexity and learning curve typical for highly configurable platforms.
- API access is an add-on rather than included in base pricing.
- Implementation package is 2x your monthly fee – factor this into total cost of ownership.
Best for: Mid-market to enterprise operators wanting configurable workflows across commercial and residential, including manufactured housing specialization, with strong reporting and customization.
Pricing: Bundled packaging (Basic/Plus/Premium) with quote-based pricing; implementation equals 2x monthly fee.
How to Choose the Right Entrata Alternative
Selecting the right platform requires matching your requirements to available solutions. Use this framework to guide your evaluation:
- Define your property type focus. Commercial, residential, and mixed-use portfolios need different capabilities. Platforms built for multifamily often lack the lease constructs (CAM/NNN, complex escalations, percent rent) that commercial portfolios require. Assess your portfolio composition accurately before shortlisting platforms.
- Assess your accounting stack. Confirm the alternative integrates with your existing financial systems. Two-way sync with Xero, QuickBooks Online, Sage Intacct, or NetSuite eliminates duplicate data entry and reconciliation headaches. If your CFO or finance team drives software decisions, integration depth and audit trails should be primary filters.
- Evaluate implementation requirements. Consider your team's capacity for migration and training. Enterprise platforms like Yardi Voyager and MRI Software offer deep functionality but require significant configuration. Platforms like Buildium and AppFolio offer faster time-to-value with less customization.
- Match to portfolio size. Ensure the platform scales with your growth trajectory. Some solutions have minimum unit requirements (AppFolio recommends 50+ units, Propertyware starts at 250+ units). Others price by lease or property count. Model your costs at current and projected portfolio sizes.
- Request a demo with your data. Test workflows using your actual lease and property scenarios. Generic demos show best-case functionality. Seeing how a platform handles your specific lease structures, reporting requirements, and integration needs reveals whether it's genuinely fit for purpose.
Frequently asked questions
Costs vary based on portfolio size, data migration complexity, and training needs. Expect implementation fees ranging from 2x monthly subscription (Propertyware, Rent Manager) to custom-scoped projects for enterprise platforms. Request detailed quotes from shortlisted vendors that include data migration, configuration, training, and ongoing support costs.
Some alternatives are built specifically for commercial, while others focus on residential. Re-Leased, MRI Software, Yardi Voyager, and Rent Manager offer strong commercial capabilities including CAM/NNN reconciliations, complex lease structures, and outgoings management. AppFolio and Buildium primarily serve residential portfolios with limited commercial functionality.
Timelines range from weeks for smaller platforms to several months for enterprise systems. Yardi Voyager implementations average approximately 4 months based on G2 data. Simpler platforms like Buildium can be operational within weeks. Portfolio complexity, data migration scope, and integration requirements drive timeline variation.
Yes. AI-powered features, including Credia AppFolio offers Realm-X with AI capabilities for communications and workflow automation. Yardi has introduced Virtuoso as its AI platform. MRI Software includes AI lease abstraction tools.
For mixed-use portfolios combining commercial and residential, consider Re-Leased (commercial-first with mixed-use support), Yardi Voyager (enterprise-grade for diverse portfolios), MRI Software (highly configurable for complex structures), or Rent Manager (flexible across property types). The best choice depends on whether your portfolio leans commercial or residential – platforms optimized for your dominant property type typically deliver better results.
About the Author
Dulan Perera
Director, Growth
Dulan combines strategic marketing expertise with deep knowledge of commercial real estate (CRE) to drive meaningful growth across the industry. His focus is on connecting property professionals with insights that matter, spanning compliance, financial operations, property management, stakeholder relationships, and the evolving role of technology and AI. His goal: help real estate businesses scale smarter in a digital-first world.
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