• Centralization Is Critical: Moving lease data from PDFs and spreadsheets to a central platform prevents missed rent reviews and inconsistent reporting.
• Commercial vs. Residential: Commercial portfolios require specialized features like CAM/outgoings reconciliation and complex rent escalations that residential-first tools lack.
• Accounting Integration: High-impact software must offer two-way sync with ERPs like Xero, NetSuite, or Sage Intacct to ensure financial accuracy.
• AI-Driven Efficiency: Modern platforms use AI for document extraction and "Lease Q&A" to significantly reduce manual administrative time.
• Implementation Timelines: Expect 3–4 months for enterprise solutions (Yardi/MRI) and several weeks for cloud-native platforms (Re-Leased/Buildium).

Re-Leased

Re-Leased property software is a complete cloud-based property management and accounting solution, designed for landlords and property managers of both commercial and mixed property. Trusted by thousands of real estate professionals around the world, Re-Leased delivers ease of use, automation of time-intensive tasks, full mobility to work anywhere, data-driven insights, and powerful integrations with best-in-class software such as Xero, QuickBooks Online.

Why it's great: Re-Leased is built natively for commercial leases. Not residential tools stretched to fit commercial needs. Manage, track and improve property management across commercial and mixed-use portfolios. Access automation around many of your core operations i.e. CAM budgeting, maintenance, compliance, accounting and real-time insights.

Key strengths:

• Managing budgets and CAM charges is one of the most time-consuming aspects of commercial property management. Speedy budget set-up with the ability to roll over and modify previous year's budgets, or pre-load future budgets. Automated breakdown of charges apportioned to multiple tenants and multiple areas in your buildings. Creates and automatically sends budget income recoveries (invoices) for owners and tenants based on important agreed dates.
• Insurance policies get lost in crowded inboxes, key details slip through the cracks, and renewal dates sneak up, leaving your properties exposed. Credia Extract automatically scans emails and uploaded documents, pulling key information like policy numbers, expiry dates, and insured sums, and updates your records without you lifting a finger.
• Connect to your accounting solution of choice with two-way accounting integrations, and your Microsoft 365 Outlook Email and Gmail. Re-Leased is pleased to announce our industry-first integration with Oracle NetSuite.

Considerations: Built for commercial and mixed-use complexity. If your portfolio is purely residential, other platforms may be a better fit.

Best for:

• Portfolio type: Commercial (office, retail, industrial) and mixed-use.
• Company size: 50–20,000+ leases.
• Primary use case: Owner-operators and property managers needing lease-first operations with strong accounting integration.
• User role: Property managers, asset managers, CFOs, and finance teams.

Pricing: Tiered plans (Core, Pro, Enterprise) with quote-based pricing. Request pricing from Re-Leased.

User reviews: What stands out most for me is how thoughtfully designed Re-Leased is. It's not just software — it's a genuine time-saver. The interface is intuitive and requires minimal training, it's easy for both accountants and property managers to use. All our financial and property data is centralised in one place, improving transparency and reducing errors. We can run reconciliations from within Re-Leased and generate user friendly reports, saving significant time and reducing risk.

Yardi Voyager

Yardi Voyager is a comprehensive property management software platform designed for real estate companies. It offers a fully integrated web-based solution that centralizes operations, leasing, accounting and maintenance management across various property types including multifamily, commercial, affordable housing and more.

Why it's great: Gain the power of the most advanced and widely adopted property management platform for office, industrial and retail with built-in accounting, real-time performance analytics and complete mobility.

Key strengths:

• Key features include centralized data management, automated lease administration, role-based dashboards, critical data notifications and seamless integration with other Yardi products.
• Improve financial management with a full-featured system that meets all applicable accounting standards. Leverage a complete accounting system that meets all applicable GAAP and IFRS requirements yet is configurable to your unique organizational policies and procedures.
• House all lease terms for industrial, office and retail properties in one location, with easy drilldown. Drive better analysis and decision-making with role-based dashboards, workflows, critical data notifications and analytics for maximum transparency across your organization.

Considerations: Yardi Voyager is a property management tool most used by businesses in the real estate sector to manage leases, track rent, and handle accounting. It offers detailed financial reporting and rent tracking features, though there may be a steep learning curve and an outdated interface. Compared to other similar tools, Voyager stands out for its deep customization.

Best for:

• Portfolio type: All asset classes (commercial, multifamily, affordable, senior housing).
• Company size: Large enterprises with dedicated IT resources.
• Primary use case: Institutional owners needing a single-database solution across diverse property types.
• User role: Enterprise property management teams, IT departments, finance leaders.

Pricing: Quote-based enterprise pricing. Capterra reports average implementation time of approximately 4 months.

User reviews: G2 rating: 3.9/5 (228 reviews). Capterra rating: 4.2/5 (250 reviews).

MRI Software

MRI Commercial Management is a comprehensive software solution built for commercial property managers. It supports industrial, office, and retail assets, providing real-time, actionable data through the secure Alloy platform.

Why it's great: MRI is clearly a powerful tool and offers a lot in the way of reporting and commercial lease management. The platform handles complex workflows through deep customization options, though this flexibility comes with implementation complexity.

Key strengths:

• I have been using MRI Property Management for the last nine years and find it especially beneficial for handling all of our accounting functions, such as journal entries (JE) and closing the ledger. The modules for commercial management properties and accounts payable (AP) areas are well-integrated and serve our needs effectively.
• I like how MRI Property Management tracks everything related to my commercial real estate, like rent and triple net leases. It offers a centralized place for tenant information and helps with reconciling at the end of the year.
• MRI Property Management supports both commercial and residential portfolios, including mixed-use assets. It's built to manage leasing, accounting, and operations across diverse property types.

Considerations: Many users say it's easier to navigate than competing systems, which improves productivity. However, new users often report a steep learning curve. The interface can feel unintuitive at first, and some say it takes time to understand how to use the full range of features.

Best for:

• Portfolio type: Commercial and mixed-use portfolios requiring configurable workflows.
• Company size: Mid-to-large enterprises (50+ units).
• Primary use case: Organizations needing deep customization and enterprise reporting.
• User role: Property managers, accountants, controllers.

Pricing: MRI Commercial Management cost starts at $10,000/year. G2 reports average implementation time of approximately 3 months.

User reviews: G2 rating: 4.1/5 (139 reviews).

Buildium

Buildium streamlines property management for landlords by centralizing tenant and lease data, allowing users to efficiently track lease terms, payment histories, and communication logs. This centralized system helps reduce vacancies and maintain compliance by monitoring lease expirations and renewals with ease. Its platform is tailored to handle multiple rental units and complex property portfolios, making it ideal property management software for landlords seeking to enhance operational efficiency.

Why it's great: Buildium's comprehensive property management software is purpose-built to meet the needs of property managers, including the entire leasing lifecycle. Buildium's technology is customizable to fit various portfolio sizes and types, including single-family homes, multifamily units, community associations, commercial, or any mix of different properties.

Key strengths:

• Manage the entire leasing cycle online. Market your listings, capture applications, screen prospective tenants and collect signatures online. Automate your bookkeeping, collections, and payments so you can spend time on new ways to expand your business.
• Maintenance requests are managed through an integrated ticketing system that allows tenants and managers to submit, track, and resolve issues promptly. Tasks can be assigned to vendors with real-time status updates shared with tenants, improving overall property upkeep and tenant satisfaction.
• Transparent, published pricing with no long-term contracts.

Considerations: Buildium is residential-first. Lease renewals are not very easy and definitely not user friendly. The reporting is difficult and there is no excel upload integrations. Not built for complex commercial lease structures like CAM reconciliation or NNN billing.NNN billing.

Best for:

• Portfolio type: Residential rentals and community associations.
• Company size: Small to mid-sized property managers.
• Primary use case: Day-to-day residential operations with integrated accounting.
• User role: Residential property managers, landlords, association managers.

Pricing: Buildium has 3 pricing editions, from $62 to $400. Essential starts at $62/month, Growth at $192/month, and Premium at $400/month.

User reviews: Buildium has completely transformed the way we manage our properties. The platform is incredibly efficient and user-friendly, putting everything we need right at our fingertips—from lease management and rent collection to maintenance requests and financial reporting.

AppFolio

AppFolio Property Manager is a comprehensive property management software designed to streamline operations for property management businesses. This software offers a wide range of tools and functionalities aimed at enhancing the efficiency and effectiveness of property management processes. The platform is engineered to cater to various property types, including single-family, multifamily, affordable housing, community associations, student housing, commercial properties and investment management portfolios.

Why it's great: Yesterday's property management software might solve for your efficiency goals, but faster task execution doesn't equal value. Introducing the AppFolio Performance Platform, built to deliver the outcomes that everyone needs with unified data, native agentic Al, and new revenue streams.

Key strengths:

• Commercial Property Management: Supports management of office buildings, retail, and industrial spaces with tools for complex lease handling, expense tracking, vendor coordination, and detailed financial reporting to monitor property profitability.
• The platform allows you to digitize every detail of a lease by scheduling automatic rent escalations and defining complex payment schedules based on percentage rent or variable charges. You can also track crucial dates for renewals and terminations. By maintaining a centralized, digital record of every lease, you can maintain precise financial records, avoid costly mistakes, and handle tenant inquiries with confidence.
• Realm-X, launched in 2024, automates workflows and saves time across tasks.

Considerations: AppFolio Property Manager suits firms that prioritize daily operational efficiency and tenant self-service. While its interface and mobile tools simplify property oversight, buyers should expect limited customization and occasional reporting gaps. The lack of live customer support and added transaction fees may frustrate users managing large portfolios or needing fast issue resolution.

Best for:

• Portfolio type: Residential, mixed-use, student housing, HOAs.
• Company size: Growing portfolios (50+ units minimum).
• Primary use case: User-friendly operations with strong tenant communication tools.
• User role: Property managers, leasing agents, maintenance coordinators.

Pricing: Quote-based with a 50-unit minimum. AppFolio offers three main packages, the Residential, Community Association and Commercial plans. Contact AppFolio for pricing.

User reviews: G2 rating: 4.6/5 (848 reviews). Capterra rating: 4.5/5 (1,886 reviews).

CoStar Real Estate Manager

CoStar Real Estate Manager solves lease accounting compliance for enterprises managing large, complex lease portfolios. It's built for ASC 842, IFRS 16, and FRS 102 requirements with enterprise-grade controls.

Why it's great: CoStar excels in lease accounting compliance with strong support for ASC 842, IFRS 16, and FRS 102 standards. The platform offers enterprise controls including audit trails, version tracking, and SOC 1 Type II reporting.

Key strengths:

• Strong standards coverage for ASC 842, IFRS 16, and FRS 102 automation.
• Managed integrations to SAP, Oracle, Workday, and NetSuite with continuous data flow.
• Dynamic dashboards and configurable structures across entities and regions.
• Supports both real estate and equipment leases in one platform.

Considerations: CoStar is lease accounting/administration oriented, not a full property management operations platform. It typically complements (not replaces) operational property management systems when you need deeper lease accounting governance.

Best for:

• Portfolio type: Enterprise lease portfolios (occupier and/or landlord) with compliance requirements.
• Company size: Large enterprises with significant lease volumes.
• Primary use case: Lease accounting compliance and administration.
• User role: Finance teams, lease administrators, compliance officers.

Pricing: Sales-led enterprise pricing. Average implementation time is approximately 4 months.

User reviews: G2 rating: 4.5/5 (266 reviews). Users cite centralized lease information and reporting benefits, with some noting performance considerations during month-end close peaks.

Propertyware

Propertyware is positioned as a customizable property management platform designed for performance-minded single-family property management companies, offering dashboards, reporting, and an open API option.

Why it's great: For single-family rental (SFR) managers, Propertyware offers transparent per-unit pricing and strong customization capabilities. The platform emphasizes open data access and two-way data exchange through its Open API.

Key strengths:

• Specialized features for single-family rental management.
• Custom dashboards and unlimited custom reports.
• Open API for two-way data exchange ($1 per unit/month add-on).
• Transparent, published pricing.

Considerations: Propertyware is not positioned for commercial lease administration. If you have commercial properties or need CAM/NNN recoveries, this platform won't meet those requirements.

Best for:

• Portfolio type: Single-family rentals.
• Company size: SFR managers scaling their portfolios.
• Primary use case: Customizable SFR operations with API integration needs.
• User role: Single-family property managers, portfolio investors.

Pricing: Per unit per month with minimums. Basic: $1.00/unit/month ($250 minimum). Plus: $1.50/unit/month ($350 minimum). Premium: $2.00/unit/month ($450 minimum). Implementation fee is 2× monthly subscription.

User reviews: Capterra rating: 3.9/5 (324 reviews). Customization and reporting are often cited as strengths; payment processing speed and reliability concerns appear in some reviews.