Top 5 Property Management Solutions that Integrate with Xero

In a time where most everything is digital, utilizing cloud-based technology to run your business is no longer a want to have, it's a need to have.

Commercial property management software enables landlords and property managers to automate leasing, accounting, tenant management, operations, and marketing activities.

Taking this approach one step further, a property management system with the right integrations creates an efficient, cloud-based operation that can manage commercial property and accounting in one central location, eliminating human error and duplicate data entry.

Xero offers a cloud-based accounting platform that integrates with specific property management solutions to provide financial transparency for owners, investors and all necessary stakeholders while ensuring bookkeeping is completed accurately and promptly.

Xero users can view their tenant contacts and financial transactions at all times with a constant flow of information between platforms. Property managers can upload their transactions and sync all their key contacts from any device alleviating the need for accountants to chase down information and allowing for the business to always be financially up to date.

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Why Property Management Software Integration Matters

Property management accounting software addresses critical operational challenges that manual processes can't efficiently handle:

Eliminates duplicate data entry - Two-way sync ensures tenant payments, vendor bills, and financial transactions flow automatically between systems
Reduces accounting errors - Automated reconciliation minimizes human error in financial reporting and compliance
Provides real-time financial visibility - Instant access to property-level P&L statements and cash flow analysis
Streamlines compliance - Automated trust accounting and regulatory reporting reduce audit risk

The right integration transforms disconnected tools into a unified operation where property management and accounting work seamlessly together.

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Top Property Management Systems for Xero

1. Re-Leased - Best for Commercial Property Management

Why it stands out: Re-Leased offers the most comprehensive two-way integration with Xero, specifically built for commercial property management workflows.

Re-Leased has seamless two-way integration with Xero, saving you up to 90% of the time spent on accounting and admin tasks. This integration creates an all-in-one, easy-to-use, cloud-based property management system and total accounting solution. Re-Leased is available through the Xero app store.

Core integration features:

Manage commercial properties, tenants, and leases from anywhere at any time, while Xero takes care of all the accounting needs.
Track tenant communication, payments, rent rolls, and property management documents.
Allow seamless and collaborative visibility into the financial health of each property and business as a whole.
Eliminate double entry with automatic syncing, capturing invoices, vendor records, and tenant information.

Best suited for: Commercial property managers, real estate investment companies, and multi-entity operations requiring robust financial integration.

2. RentHQ - Best for Residential Property Management

RentHQ is designed for landlords and property managers who lease commercial or residential properties. With Xero, RentHQ will track your rent payments and invoices. RentHQ can be accessed through the Xero app store.

RentHQ features:

Tenant communications
Mail merge
Inspection schedules and reports
Document management
Maintenance requests and work orders
Marketing
Tenancy applications and screening
Desktop and mobile applications

3. Rentancy - Best for Multi-Property Portfolios

Rentancy is a property management system that integrates with Xero. The integration lets you customize Xero stationary, include/exclude taxes, send invoices automatically upon generation or schedule a send date in advance. Because Rentancy uses standard Xero tracking categories, users can easily create property reports that accurately itemize expenses and income. Rentancy can be accessed through the Xero app store.

Rentancy enables:

Signing and storing of contracts - leases, tenancies, service charges, ground rent, invoice/rent demand generation,
Scheduling property tasks and compliance for CAM and capital improvements
Document management for leases, rent rolls, financial reports
Tenant communications via emails
Accessible from desktop and mobile devices

4. The House Monk - Best for Commercial Real Estate Operations

The House Monk is a property management system for commercial real estate managers and landlords. The Xero integration with House Monk allows you to perform bulk invoicing and billing tasks, collect payments, reconcile bank statements, track data, and create accounting reports. House Monk has its own Xero integration through its program.

The House Monk allows:

Property listing and booking management
Lease and document management
Ticketing and work order management
Planned preventive maintenance
Facility booking and asset management
Visitor management

5. PropertyMe - Best for Growing Property Businesses

PropertyMe’s integration with Xero ensures up-to-date accounting every time money is paid to or from your business account. PropertyMe shares invoice details to Xero, allowing your accounting team to auto-reconcile the following day for a clean and accurate P&L statement. PropertyMe has its own Xero integration through its program.

PropertyMe features:

Import of transaction files
Management dashboard for daily operations
Management of tasks, jobs, and inspections
Access for owners and tenants
Cloud storage for leases, rent rolls, and accounting reports
Marketing and listing tools
Accessible on desktop and mobile devices

How to Choose the Right Property Management Software for Xero Integration

When evaluating property management solutions for Xero integration, consider these key factors:

1. Integration depth

Look for two-way sync, not just one-way data export
Verify real-time updates vs. scheduled batch processing
Ensure tenant records, invoices, and payments sync automatically

2. Property type alignment

Commercial properties need CAM reconciliation and lease escalation tracking
Residential portfolios prioritize tenant communication and maintenance automation
Mixed portfolios require flexibility across property types

3. Scalability requirements

Small portfolios: Focus on ease of use and cost-effectiveness
Growing businesses: Prioritize automation and reporting depth
Enterprise operations: Require multi-entity support and advanced analytics

4. Accounting complexity

Simple rent collection: Basic integration sufficient
Multi-entity ownership: Need consolidated reporting capabilities
Trust accounting requirements: Ensure compliance features included

Does Xero have a property management system?

While Xero serves property management accounting needs, it lacks commercial management software such as tenant screening, uploading and storing documents in tenant accounts, and a marketing system. The use of Xero on its own also makes it a challenge to track properties on a unit, building, or facility level. But what it lacks in a management system is offset by its robust capabilities to help teams collaborate on all accounting and finance tasks. By completing all accounting work on one standardized platform, you can ensure that all functions are completed accurately and fully comply with regulations and laws.

Integrating your property management system with Xero accounting increases transparency and accessibility to all property management and financial tasks. The Xero integration serves all invoicing, tax payments, and banking and reporting functions.

With Re-Leased, every aspect of property management can be synced together.

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Can I use Xero alone for property management?

While Xero handles accounting excellently, it lacks property-specific features like lease tracking, tenant communication, and maintenance management. Integration with dedicated property management software provides the complete operational picture.

How long does integration setup typically take?

Most Xero integrations can be configured within a few hours, though data migration and team training may extend the timeline for larger portfolios.

What's the difference between one-way and two-way integration?

One-way integration exports data from your property management system to Xero. Two-way integration allows real-time updates in both directions, eliminating duplicate data entry and ensuring accuracy.

Do I need separate logins for both systems?

Yes, you'll maintain separate logins, but integrated systems share data automatically. Some solutions offer single sign-on options for streamlined access.

How much can integration save on accounting tasks?

Property managers typically report significant reduction in manual accounting tasks, translating to substantial time savings per week depending on portfolio size.

About the Author

Dulan Perera
Director, Growth

Dulan combines strategic marketing expertise with deep knowledge of commercial real estate (CRE) to drive meaningful growth across the industry. His focus is on connecting property professionals with insights that matter, spanning compliance, financial operations, property management, stakeholder relationships, and the evolving role of technology and AI. His goal: help real estate businesses scale smarter in a digital-first world.